Gender neutral people names:
In the text below, gender-specific differentiation (for example, scientist, user, applicant) is omitted for reasons of easier readability in people names. Insofar as only one of the gender-specific variants is mentioned, this should in principle apply to both sexes in the sense of equal treatment.
Below we inform you about the nature, scope and purpose of the collection and use of personal data.
The personal data collected by NHR@ZIB are stored and processed on servers at the operational site
Zuse Institute Berlin (ZIB), Takustraße 7, D-14195 Berlin
– in the following referred to as “provider”.
For the provider, the processing of personal data is subject to the applicable data protection regulations, in particular the EU General Data Protection Regulation (GDPR), the Federal Data Protection Law (BDSG), the Berlin Data Protection Law (BlnDSG), and the German Telecommunication Telemedia Data Protection Law (TTDSG).
This “Data Protection Declaration for Users of the NHR@ZIB Systems” can be downloaded at any time at
For the usage of the scientific services offered by NHR@ZIB you communicate to us personal information (master data):
Usually, you use the services in the context of a project reviewed by the Scientific Council (WA). For this, you communicate to us the following additional data (project master data) during the application process for using the resources:
These data are stored in a project database for the content and administrative project management. This includes the preparation and execution of the review of the project proposal by the WA, the provision of the resources granted by the WA, as well as the compilation and accounting of the used resources.
By sending the project proposal the applicant agrees to the publication of the summary of the project description together with information about the executing institution on the NHR@ZIB websites and project reports. The project description can be enriched by multi-media material (images, videos) for publication.
On access to resources and usage of NHR@ZIB services certain data are automatically captured in logfiles on the servers.
Data captured on access of web pages of the NHR@ZIB websites are explained on the webpage at
Protocol data of users contain among others the following information:
The providers do not match connection and usage data with other compiled data, so no backtracking to a person is possible.
The processing of the data described in section 1 is necessary for the operation of NHR@ZIB according to Art. 6 (1) lit. b and c GDPR.
Account, given and family names, phone numbers and email addresses are needed for contact and for the scientific and technical support enabling a save and optimal usage of the resources (HPC consultancy). These personal data serve to record and process your resource usage, e.g., used computing time (system monitoring, accounting).
Master data and project master data are stored beyond the end of project for comparison with other project proposals (continuation proposals, avoidance of multiple proposals etc.), for resource-usage statistics, and to implement access policies during restauration of old research data of a user (see also section 5.). For this, only resources at the provider site are used. Parts of the project data including the project ID are published at
The agreement to the publication of these data is part of the application process and has been granted by the applicant.
The connection data including the account serve as access control to and monitoring of the resources.
NHR@ZIB operates a ticket system by which users can report problems to the Support Team. The ticket system joins your master data for display in the web browser.
The nationality is required to check the access rights in the context of legal and contractual regulations for using high-performance computers within the NHR.
The provider of the NHR@ZIB resources strive to protect resources and their users against unauthorized access to or unauthorized modification, transfer or damage of data. To assure this we have implemented the following technical and organizational measures:
Office in charge according to Art 13. GDPR “Informationspflicht bei Erhebung von personenbezogenen Daten bei der betroffenen Person” is:
Zuse-Institute Berlin (ZIB)
The Data Protection Officer at the provider institution cares for the compliance with the principles of data privacy. Questions about data privacy should be directed to the Data Protection Officer of the provider:
z. Hd. Datenschutzbeauftragter
The provider of the NHR@ZIB resources is only responsible for protecting the operational data. Operational data are the user’s master data, project data, connection data, and resource-usage data. Data that the user stores on NHR@ZIB resources for his research purposes (so-called payload data or research data) are subject to his individual responsibility. The provider expressly notes that storing and processing of research data with personal information on NHR@ZIB resources is prohibited.
We absolutely recommend considering working with anonymized personal information. Should storing and processing of personal information be part of a planned research project, please contact the NHR@ZIB Account Administration (see Section 9. “Information”) at least 6 months in advance by postal letter, as in this case a German Data Processing Agreement (German AVV) has to be concluded with the ZIB.
Your personal data are collected, processed and used solely to ensure the operation of resources.
For the review process by the Scientific Council (WA) personal data (given name, family name, business phone number and email address, address of your institution, scientific area) are transferred to external reviewers of the WA. The list of members of the WA can be found at
For the period of time for storing personal data the following statements apply:
For users from so-called embargo countries (see section 1) the communication of personal data (usually first and family names, nationality, passport number) to the manufacturer of the system is required according Art. 49 (1) lit. c GDPR.
Personal data are communicated to governmental institutions and authorities only in the context of mandatory national legislation or where disclosure is required by law enforcement in the event of attacks on the providers’ IT infrastructure.
According to the EU GDPR each person affected, i.e., you as a user of NHR@ZIB, has
Should you want to make use of your right to block, delete or correct incorrect data or should you want information about personal data stored at NHR@ZIB, please contact NHR@ZIB User Administration (see Section 8 “Information”) by postal letter.
After activation of your user account by the administration you can view and modify your data at the NHR@ZIB Service Portal (https://zulassung.nhr.zib.de).
c/o NHR@ZIB Nutzerverwaltung
Zuse Institute Berlin
The applicant will be informed and, if necessary, asked for permission, if NHR@ZIB plans to process collected data for other purposes.
Version: August 2023